External Client Request for Proposal

Howdy! Thank you for your interest in Texas A&M University at Galveston Event Venues. We look forward to helping you coordinate a successful event.

Please complete the form below.

No matter the activity or event on campus, an individual or group cannot use campus facilities without being properly sponsored by a Texas A&M University departmental office, administrative unit, recognized university group or Texas A&M University System agency. No guarantee can be made that a University department will accept the sponsorship responsibilities for your event.  

Do you already have a campus contact that will serve as your sponsor?
required
Tab to navigate to write in text box
Please list TAMUG Department, TAMUG Student Organization, or TAMU System Agency who will be sponsoring your event:
What type of room layout would you prefer for your event? (Please refer to the layout options available here)
required
Tab to navigate to write in text box
Do you need additional time for set-up?
required
Tab to navigate to write in text box
Do you need additional time for break-down?
required
Tab to navigate to write in text box
Type of Event:
required
Will anyone involved in your program be under the age of 18 (participant/attendee, staff, volunteer, etc.)?
required
Will the client be using photos/videos from the event for future promotional use?
required
Will your event:
required
If you have a tentative agenda, please upload here:

PRICING INFORMATION
Venue pricing and layouts are available here.

Pricing includes facility rental fee, tables and chairs, staging, table and chair set-up, and audio/visual services. There will be  a fee to cover coordination of on-campus logistics, but clients are responsible for providing staff at all event activities.

Any facility set-up or AV services needed outside normal business hours will incur an additional fee.

If you are in need of catering for your event, consider using Chartwells, Texas A&M University at Galveston’s on-campus caterer. Food and beverage from Chartwell's is billed and booked separately from the University. View Chartwell's catering menus here.

Please select a parking option:
Campus Parking Map
required
BILLING INFORMATION:
Please upload your Tax Exempt Form (if applicable)
Please upload your Copy of Liability Insurance, if available.