External Client Request for Proposal

Howdy! Thank you for your interest in Texas A&M University at Galveston Venues. We look forward to helping you plan a successful event.

Please complete the form below. You can expect a response in 10-14 days. Venue pricing and layouts are available here.

No matter the activity or event on campus, an individual or group cannot use campus facilities without being properly sponsored by a Texas A&M University departmental office, administrative unit, recognized university group or Texas A&M University System agency. No guarantee can be made that a University department will accept the sponsorship responsibilities for your event.

Do you already have a campus contact that will serve as your sponsor?

Yes. Please list name below:

No, I need to request a sponsor.

Organization Name:

Your Name:

Point of contact for event planning/on-site during your event (may be same as above):

Phone Number:

Email Address:

Event Name:

Event Date:

Location being requested for this event:

Rain location, if original choice is outdoors:

Event Start Time:

Event End Time:

Do you need additional time for set-up?

Yes - please list how many hours:

Do you need additional time for break-down?

Yes - please list how many hours:

Event Category:

Attendance type:

Estimated count of attendees:

Will anyone involved in your program be under the age of 18 (participant/attendee, staff, volunteer, etc.)?

Yes

Will the client be using photos/videos from the event for future promotional use?

Yes

What type of room layout would you prefer for your event? (Please refer to example floor layouts here)

Conference layout

Assembly layout

Banquet layout

Other

If you have a tentative agenda, please upload here:

PRICING INFORMATION
Venue pricing and layouts are available here.

Pricing includes facility rental fee, tables and chairs, staging, table and chair set-up, and audio/visual services. There will be a fee to cover coordination of on-campus logistics, but clients are responsible for providing staff at all event activities.

Any facility set-up or AV services needed outside normal business hours will incur an additional fee.

Catering:

Chartwell's holds an exclusive contract with Texas A&M University at Galveston for all on-campus dining. Food and beverage from Chartwell's is billed and booked separately from the University. View Chartwell's catering menus here.

Please select a parking option:
Campus Parking Map

Guests Pay for Parking: Self-Pay at PayMobile Kiosks in all 7733 Zones ( $2 per hour )

Event Organizer Pays for Parking: Designated Block of Parking in LOT N305 ( $5 Per Car )

I don't know yet/other

BILLING INFORMATION:

Billing Name/Organization:

Billing Address:

Billing Email (for final invoice):

Billing Phone Number:

Please upload your Tax Exempt Form (if applicable)

Please upload your Copy of Liability Insurance, if available.

Is there any additional information that we should know about your event?